How to plan a conference – Corporate Event tips from the experts

 

HOW TO PLAN A CONFERENCE – source In Any Evenet UK – http://www.inanyevent-uk.com

Step One – Planning

Decide who is going to be involved in organising the conference. Set up a conference planning committee.  Arrange a meeting to establish what work needs to be undertaken, by whom and set timescales.  Obtain handover notes if this event has been previously organised by other committees.

At this initial planning meeting is essential that you set your event objectives. For example these can be along lines of:

• What is the conference aiming to achieve?  What as an organisation are you trying to achieve by hosting this event?

• Who are you trying to impact?  Define your target audience in terms of delegates and sponsors?

• How do you define success?

Decide on dates for regular planning meetings and produce notes from meetings together with action points.

Step Two – Work in Progress

From the planning meeting draw up an activity schedule together with list of actions, status of actions and deadline dates. This will become your working schedule.

At each planning meeting produce an agenda based on the headings of the activity schedule. Produce meeting notes together with actions.  These together with the activity schedule will be what you use to plan your event.

Step One – Planning

Decide who is going to be involved in organising the conference. Set up a conference planning committee.  Arrange a meeting to establish what work needs to be undertaken, by whom and set timescales.  Obtain handover notes if this event has been previously organised by other committees.

At this initial planning meeting is essential that you set your event objectives. For example these can be along lines of:

• • What is the conference aiming to achieve?  What as an organisation are you trying to achieve by hosting this event?
• • Who are you trying to impact?  Define your target audience in terms of delegates and sponsors?
• • How do you define success?

Decide on dates for the regular planning meetings and produce notes from meetings together with action points.

networking area Hotel Europe, Kilarney, Co Kerry. Great conference hotel.

Step Two – Work in Progress

From the planning meeting draw up an activity schedule together with list of actions, status of actions and deadline dates. This will become your working schedule.

At each planning meeting produce an agenda based on the headings of the activity schedule. Produce meeting notes together with actions.  These together with the activity schedule will be what you use to plan your event.

Step Three – next post

–  source of this expert advice –  In Any Evenet UK – www.inanyevent-uk.com

If you are interested in more tips from the professionals on how to plan a conference or event, check out these links….