Attending or creating Conferences, Meetings and Events are the easiest way to meet prospective clients, make valuable networking contacts, enhance your career and impress clients. It can be done in a very cost effective way and can cost less than a few newspaper ads. So to make it easy, I have put together a few quick suggestions. I will add more over the next few weeks…
ü Make a Budget — and stick to it! Keep it updated regularly once established.
ü Gather a Strong Team – Delegate responsibilities that would normally be contracted out such as registration, transportation coordination, marketing, decor etc
ü Negotiate rates — if you run a few events during the year, negotiate them with the one property or hotel group to avail of the best rates.
ü If flexible on Days of the week generally a Sunday night check in with a Monday meeting will be very attractive to hotels and will be able to be more flexible with rates.
ü Consider the Time of the Year – to a corporate hotel generally the summer time is quiet for meetings and so you will be able to negotiate better rates then. Otherwise consider shoulder months such as early January.
ü Ask the hotel or venue what Dates they have free that they are willing to negotiate on.
ü Setting up systems to save time – will transfer into savings of money – use a Venue Finder and seek their expertise on Venues in Ireland to suit your event. This is a FREE SERVICE with FindaConferenceVenue.com.
ü Use an online Registration System such as Eventznet.ie – Sarah Carroll. This will save thousands on posting invitations, printing and packaging.
ü Using an online registration system will also save hours on gathering fees, processing cheques and most importantly you get paid at time of registration and so save on “collecting money” fees or indeed not getting paid at all.
More great tips next post…..
photo courtesy of cheapticketsonline dot org